Job Summary

We are in search of a full-time Medical Records Clerk/Scanner. This role is responsible for producing accurate and timely digital copies of documents for retention purposes.

 Essential Functions

• Sort and file all patient information.
• Print and fax all transcribed or electronic reports to our referring physicians.
• Pull and file medical records.
• Pull all charts for Chart Prep and Scanners as needed.
• Pull archived charts when needed.
• Process expired patient information.
• Process requests for records from Insurance Companies, physicians’ offices and patient requests.
• Pull charts for special projects.
• Pull and store expired charts.
• Obtain charts and documents to appropriately file and scan using electronic medical records systems.
• Make adjustments to documents and/or equipment, as needed, to ensure clean and clear scans.
• Respond to medical records requests/questions.
• Route messages and scanned documents to appropriate staff members and providers.
• Responsible for the retrieval, sorting and scanning of incoming faxes to the appropriate patient record.
• Strictly adheres to all BCMS, HIPAA, HRSA, State, Federal and accreditation agency rules and regulations.
• Dispose of scanned medical records.
• Adhere to company HIPAA policies and procedures, identifying, maintaining and protecting sensitive HIPAA information (PHI) and following procedures to ensure the security of such information.

Qualifications

• High school diploma or equivalent, required.
• Completion of technical program, preferred.
• Medical records experience, preferred.
• Knowledge of medical terminology, preferred.